Welcome to the most comprehensive software for tutoring companies

TutorCruncher handles scheduling, payments, tutor management, and more, all in one place.

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Software interface for creating a Chemistry lesson using TutorCruncher's lesson management tools.

Tutor list management screen displaying tutor profiles within TutorCruncher’s software dashboard.

Invoice confirmation notification with "Hello Bettie" and status marked as paid in TutorCruncher.

Crunch your numbers and run your lessons, in one place

Streamline payroll

Automate your entire accounting workflow with TutorCruncher's invoicing system. Never run payroll again!

Smart scheduling

Scheduling lessons is easy with TutorCruncher

Lesson tools

All the best online whiteboard providers are within TutorCruncher

Business analytics

Human support

TutorCruncher's support team are the best at what they do

Designed for tutoring companies of all sizes, from entrepreneurs to enterprise, agencies, centers & online tutoring

Solutions that scale with your tutoring business

TutorCruncher dashboard displaying tutor and client lists with names and profiles for streamlined management.

Everything you need to grow your business

Manage complex schedules, tutor communications, payroll, and track analytics, all from one place. No more tool switching. No more guesswork.

Automatically creating and sending an invoice in TutorCruncher

Easy payments, automated payroll, no spreadsheets

Say goodbye to spreadsheet fatigue and days spent sending invoices and payments to individual tutors. With TutorCruncher, you can automate your entire billing process, including running split payments.

Future-proof your tutoring company

TutorCruncher caters to tutoring businesses of all types and sizes, from agencies to large enterprises. Track the data you need to scale your business, from jobs, tutors, lesson reports, and revenue, we’ve got the insights you need to grow.

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Why our customers choose TutorCruncher

"I ran my tutoring agency for 10 years and tried just about every portal software on the market before switching to TutorCruncher, and I only wish I had done it sooner. TutorCruncher has cut my administrative workload by at least 60%, freeing up time to focus on growth and my clients. The time and effort it saves more than justifies the cost, and the team behind it is professional, responsive, and open to feedback."

Alexander Friedman

Founder, Brooklyn Math Tutors

"We love how TutorCruncher simplifies tutor matching, scheduling sessions, and sending invoices. It has saved us so much time compared to our previous setup. It does exactly what we hoped it would do - make us more efficient and allow us to move everything under one "roof." It's also an excellent value for the features and convenience it provides."

Adam Silver & Ashley O'Dell

President & Director of Operations, Denver Test Prep

"TutorCruncher has transformed the way we organise our operations, helping us achieve what we couldn’t before. It stands out as the ultimate solution in the market for managing a tutoring business and has been a game changer for us!"

Matt Jarvis

Director, Superior Learning Ltd

"TutorCruncher has significantly reduced my workload and streamlined our systems, making everything much more efficient. It's easy to use on both phone and desktop, and clients find it equally user-friendly. It's become an integral part of our operations, saving us time and effort while delivering a smooth experience for everyone involved."

Emma Harper

Director, Core+ tuition

"As an organization with many contractor tutors, TutorCruncher offered the best pricing plan for us. The platform's versatility meets all our needs, and the standout feature is their exceptional customer support. The TutorCruncher team is incredibly responsive, quickly providing fixes and feature updates when needed."

Leila Hassan

Founder & CEO, Apex Admissions

"TutorCruncher is incredibly cost-efficient, especially for a growing team. The customer service is the best I’ve experienced within the LMS product world. They offer an internal video call software, or you can connect via Zoom. Additionally, their transparent communication and constant upgrades are a huge plus."

Julianne Peters

Founder & CEO, Design Success Network

Frequently Asked Questions

Is TutorCruncher for tutoring businesses and tutoring agencies?

Yes! TutorCruncher is built to support both tutoring businesses and agencies.

If you employ your tutors directly, the platform handles payroll, scheduling, and lesson management as a unified system. If you run an agency model, connecting clients with self-employed tutors, TutorCruncher supports split invoicing, contractor payment tracking, and the admin that comes with managing independent tutors at scale.

Not sure which model fits you? Our team can help you figure out the right setup.

How long does it take to get set up on TutorCruncher?

What happens when my free trial ends?

Do my tutors and clients use the TutorCruncher platform too?

Yes, and our platform is designed to make that easy.

TutorCruncher gives tutors their own login to view their schedule, submit lesson reports, and track their earnings. Clients and parents get a separate portal to book sessions, make payments, and follow their student's progress.

Both portals are straightforward to use on mobile or desktop, and our support team can provide guidance materials to help you roll them out to your tutors and clients.

Does TutorCruncher handle payments and payroll?

Yes! It's one of the things we do best. On the client side, you can collect payments by card or bank/ACH transfer, with invoices generated and sent automatically.

On the tutor side, the platform tracks earnings and automates pay runs, so you're not manually calculating what each tutor is owed at the end of every month.

For US customers, this includes tracking contractor payments for 1099 reporting. For UK customers, the platform supports the split invoicing model used by agencies operating under the Employment Agencies Act.

Either way, the goal is the same: no more spreadsheets, no more chasing payments manually.